Being named an executor in someone’s will is an honour—but it also comes with big responsibilities. Many people don’t realize how much time, paperwork, and decision-making is involved until they’re deep in the process.

If you’ve been asked to be an executor—or you’re planning your own estate—here’s what the role really looks like.

What Does an Executor Do?

An executor is the person responsible for carrying out the instructions in a will after someone passes away. That includes settling debts, managing finances, applying for probate, and distributing the estate.

Probate is a legal process that confirms the will’s validity and gives the executor the authority to act. It’s often the first step after someone dies.

1. Find the Will and Apply for Probate

The first job is locating the most recent version of the will. Once you have it, you’ll need to apply for probate through the provincial court system. This gives you the legal power to manage the estate.

2. Take Care of Funeral Arrangements

While families usually make funeral plans together, the executor is responsible for making sure the arrangements are carried out—and paid for from the estate.

3. Collect and Value Assets

This includes everything the person owned: real estate, bank accounts, investments, personal items, and digital assets. You may need to contact financial institutions, pension providers, and even appraisers for items like property or valuable collectibles.

4. Notify the Right People

You’ll need to notify government agencies (like Service Canada), insurance companies, banks, and utilities. You’ll also inform the beneficiaries named in the will.

5. Pay Debts and File Taxes

Before any money can be given to beneficiaries, you’ll need to pay off any debts and file the final tax return (known as a “terminal return”). In some cases, a tax return for the estate itself may also be required.

6. Distribute the Estate

Once debts are paid and the Canada Revenue Agency (CRA) issues a clearance certificate, you can distribute the remaining assets to beneficiaries as outlined in the will. It’s important to keep detailed records to avoid disputes later on.

7. Provide an Estate Accounting

Executors must provide a full accounting of the estate—listing all assets, debts paid, and distributions. In some cases, this needs to be submitted to the probate court or formally approved by beneficiaries.

Can Executors Be Paid?

Yes. Executors are entitled to reasonable compensation—usually 3% to 5% of the estate’s total value. This fee must be approved by the beneficiaries or the court.

Should You Accept the Role?

It’s okay to say no. If you feel overwhelmed or unsure, you can decline the role before probate begins. Another person named in the will or appointed by the court can take over. It’s always best to speak with the person writing the will to understand their wishes and ensure you’re comfortable with the commitment.

Final Thoughts

Being an executor is a meaningful way to help honour someone’s legacy—but it comes with legal and financial duties that shouldn’t be taken lightly. With some preparation, the right support, and a clear understanding of the process, it’s a role you can take on with confidence.

Whether you're preparing your own estate plan or stepping into the executor role for someone else, understanding what’s involved is the first step toward making things easier—for everyone.